Mandatory Training
- The problem
- Each role can carry several training requirements with different renewal periods.
- How SkillProof helps
- Set the required training once and review completion and renewal status by person or role.
Care homes
Care home training tracker for Regulation 18 records
See the provider-defined training required for each role, its evidence and the follow-up needed when learning is overdue. Keep that record connected to the wider Regulation 18 supervision, appraisal and competence process.
14-day free trial. No card required.
- Role-based requirements in one matrix
- Unmet learning and missing evidence visible
- Home, team or role filters for manager review
Regulation 18 is wider than a training percentage
Care homes need a clear record of the training, development, supervision and appraisal their Regulation 18 process requires, plus visible action when learning or evidence is missing.
Where it gets difficult
- The provider must identify the training and development required for each role rather than rely on one generic course list.
- Induction, ongoing training, supervision, appraisal and professional registration evidence can sit in different places.
- CQC guidance says completed learning should be monitored and action taken quickly when requirements are not met.
- Managers need a current, scoped record for internal review or inspection preparation without rebuilding it.
With SkillProof
- SkillProof links the provider's role requirements, training records, certificates, supervisions, appraisals and registration details.
- Overdue, due-soon and missing-evidence items appear as actions so managers can respond to unmet learning requirements.
- Reports and audit packs provide a current workforce record for internal review or inspection preparation.
How SkillProof helps care homes.
Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.
Training by role
- The problem
- A registered nurse, care worker and administrator do not need identical requirements.
- How SkillProof helps
- Assign the right training set by role, then adjust individuals where needed.
Automated Reminders
- The problem
- Managers spend time following up renewals one person at a time.
- How SkillProof helps
- Send reminders before due dates and keep the follow-up visible.
Evidence Tracking
- The problem
- Certificates are often split across inboxes, folders and paper files.
- How SkillProof helps
- Keep the certificate or evidence beside the exact training record it supports.
From role requirement to current workforce record
Connect each care worker's induction, training, evidence, competence and manager follow-up.
Step 1: Set the care role
Assign the home, role and employment type, then apply provider-defined induction and training requirements.
Step 2: Capture training and evidence
Record external training, internal sessions, certificates and professional registration details.
Step 3: Review the evidence
Accept the certificate or request a replacement. Professional adds the dedicated Competence workflow and configurable governance.
Step 4: Follow up by home
Use the Action Centre, reminders and reports to give each manager the right next action.
Common approaches
Use this page if your care team needs mandatory training, certificate tracking and audit evidence records to be easier to review than a fragile spreadsheet.
| Approach | Useful for | Watch out for |
|---|---|---|
| Paper files and spreadsheets | Small homes with very simple records. | Manual evidence checks and renewal follow-up take time. |
| Generic HR system | Basic staff details. | May not provide the compliance evidence software workflow care teams need. |
 SkillProof | Staff training tracker, certificates, reminders and audit-ready reports. | Record quality still depends on keeping the training library and staff list current. |
- Paper files and spreadsheets
- Useful for
- Small homes with very simple records.
- Watch out for
- Manual evidence checks and renewal follow-up take time.
- Generic HR system
- Useful for
- Basic staff details.
- Watch out for
- May not provide the compliance evidence software workflow care teams need.
- SkillProof
- Useful for
- Staff training tracker, certificates, reminders and audit-ready reports.
- Watch out for
- Record quality still depends on keeping the training library and staff list current.
Questions people ask
Straight answers about the record, evidence and product boundary.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoCan SkillProof help care homes prepare training evidence?
Yes. SkillProof helps organise training records, certificates, evidence gaps, renewals and reports in one place.
Does SkillProof make CQC compliance claims?
No. SkillProof helps organise workforce training evidence, but it does not guarantee inspection outcomes or claim regulator endorsement.
Can staff upload certificates?
SkillProof supports evidence upload and review workflows so certificates can be requested, uploaded and connected to the right staff record.
Helpful next pages
Open the industry page, the related workflows or plans when you need more detail.
Open the care-home training workflow.
Bring your induction, evidence or renewal questions to a free walkthrough, or explore with a 14-day Growth trial.
14-day free trial. No card required.