Who it is for
- HR, training and compliance teams
- Managers responsible for staff records
- Organisations replacing record spreadsheets
Training records management software: Keep the whole training record current, from requirement to renewal
Standardise how requirements are assigned, completions recorded, evidence reviewed, renewals followed up and current records reported across the workforce.
14-day free trial. No card required.
Does every team maintain the record in the same way?
Are requirements defined consistently?
Different labels, renewal rules and evidence expectations make organisation-wide records difficult to compare.
Does the record survive a role change?
Starters and movers can retain old requirements or miss new ones when the process depends on copied rows.
Can you follow the record's history?
Dates, proof, review outcomes and reminders often sit in different systems with no clear lifecycle.
What changes with SkillProof.
Spreadsheets, folders and inboxes
- Teams use different training names, renewal rules and evidence expectations.
- Role changes leave requirements incomplete or outdated.
- Completion dates, certificates and review decisions are maintained separately.
- Reports are rebuilt instead of reviewing the underlying record process.
With SkillProof
- Standardise reusable training items and apply requirements by role.
- Keep completion dates, renewals, provider details, evidence and review outcomes together.
- Surface record exceptions for manager follow-up and report from the current workforce data.
How it works
One repeatable record process
Every step works from the records SkillProof already holds, so nothing is copied into another tracker.
Book a demo- Standardise requirementsDefine reusable training items, validity rules and evidence expectations, then apply them by role.
- Maintain each completionRecord provider, completion and renewal details and connect the supporting evidence and review outcome.
- Follow up and reportUse due, overdue and missing-evidence actions before reporting on the current organisation-wide position.
What the management record contains in SkillProof.
Built for
- HR teams
- Training administrators
- Practice managers
Core training records, evidence, standard automated training reminders and spreadsheet exports are included from Starter. Advanced reminders and scheduled exports start on Growth.
Staff RecordsTraining history sits alongside the person, role, site and department.
Training LibraryStandardise the training items and checks your organisation tracks.
Renewal monitoringSee records that are due soon or overdue before they are missed.
Evidence requestsAsk staff for certificates and keep uploads linked to the right record.
Review product scope and full workflow detail
Everything in this workflow
- People, roles, sites, departments and manager scope
- Reusable training items and role-based requirements
- Native Learning, Sessions and reviewed external completion history
- Renewal dates and provider references
- Certificates, uploaded evidence and review status
- Due-soon, overdue and missing-evidence follow-up
- Reports from current records and audit packs on eligible plans
- Each person's full training history, with certificates beside the dates they prove
What this workflow covers
Training records management owns the organisation-wide process behind each person's history. SkillProof connects reusable training items, role requirements, completion and renewal dates, evidence review and manager follow-up. The Training Matrix is the live overview; staff training records are the individual histories. SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems.
SkillProof in brief
SkillProof is workforce training records software for UK organisations that need current history, renewal dates, evidence and reports.
What it tracks
- Training history and completion dates
- Renewals, overdue items and missing evidence
- Native Learning, Sessions, external training and manager reports
Scope and boundaries
- It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
- It does not decide which training applies
- It does not certify regulatory compliance
Why organisations replace spreadsheets
Training history, dates, role requirements and evidence stay connected to each person instead of being reconciled across sheets, emails and folders.
Training and LMS context
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
Workflow fit and product boundaries
- Best for
- teams that need a reliable training-record process rather than another spreadsheet tab
- Primary job
- Keep the whole training-record workflow consistent and reviewable.
- Different from
- Training Matrix Software is the live status view; each person's training record shows their own history. Learning creates and delivers native internal courses, while this page covers the wider requirement, record, evidence and renewal process. SkillProof does not include an accredited course catalogue.
Questions about Training Records Management
The key points teams usually need before choosing this workflow.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoWhat is workforce training records software?
Workforce training records software manages the organisation-wide process for staff requirements, completion history, renewal dates, evidence and follow-up. SkillProof also includes governed internal course creation and delivery. It does not decide what training an organisation requires or include an accredited course catalogue.
What is training record management software?
Training record management software keeps an organisation's training requirements, completion history, renewal dates, evidence and follow-up in one controlled process. It should make the current record and its gaps easier to review without rebuilding reports from spreadsheets.
Is SkillProof a training records management system?
Yes. SkillProof manages training items, role-based requirements, completion and renewal dates, evidence, manager actions and reports. SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
What is the difference between training records management and a staff training record?
Training records management is the organisation-wide method for defining, recording, reviewing and reporting. A staff training record is the individual person's history within that process.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Test one complete training-record workflow
Start with test staff and follow a requirement through completion, evidence review, renewal and reporting.
14-day free trial. No card required.