SkillProof

Training, Compliance and Development

Know who is trained.See what is overdue.Prove it when asked.

Training, certificates, documents and staff development in one live record. Automatic reminders follow up renewals, staff upload their own evidence and managers see exactly what needs attention.

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14-day free trial. No card required.

Animated tour of SkillProof using fictional staff and records. Training: an overdue fire safety certificate is followed up automatically, uploaded and approved, and the training matrix updates. Compliance: a new version of a safeguarding policy is sent to all staff and acknowledgements are collected. Development: an annual appraisal moves from preparation to a recorded meeting with agreed objectives, the staff member's confirmation and sign-off.

Explore the interactive workspace

Leave the spreadsheet behind.

See training gaps. Automate reminders. Let staff upload evidence.

Managing it manually

More admin. Less certainty.

  • Check spreadsheets to find gapsWork out who is current, due or overdue.
  • Remind people about renewal datesTrack every date and send each follow-up by hand.
  • Collect certificates through emailDownload files and match them to each person.
  • Gather records before every auditPull together spreadsheets, emails and files.

With SkillProof

Clear status. Automatic follow-up.

  • See who needs what at a glanceOne clear matrix for current, due and overdue training.
  • Send automatic renewal remindersOn supported plans, once configured.
  • Let staff upload their own evidenceStaff submit through their linked account, ready for review.
  • Prepare an Audit Pack from current recordsKeep supporting evidence connected to each person.

Feature availability and staff access depend on your plan and permissions.

“SkillProof has had a significant positive impact on our nursery by enabling us to move our training matrix online and away from a manual Excel spreadsheet.

“Having all training records stored in one centralised platform gives managers confidence that mandatory training is kept current… Overall, SkillProof has reduced administrative workload, improved visibility of staff training needs…”

Pennywell Early Years CentreSchool Business Manager, Pennywell Early Years Centre
Read the customer story

Meet Atlas, your SkillProof guide

Bring your records. Atlas maps the rest.

Bring the training matrix spreadsheet you already use. Atlas maps its columns into SkillProof, then gives you one review before anything is saved.

Stuck on how to do something? Ask Atlas. He finds the answer across SkillProof's Help guides, your Knowledge Hub and Settings, with a “Take me there” link to the right page.

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Works with the CSV or Excel matrix you already have.

In SkillProof Settings, Atlas pops up and waves while a fictional training matrix is dropped in. He reviews it and shows what he will add and what he leaves out, and nothing is imported until you tick that you have checked it. Then, on the Training Matrix, Atlas is asked whether a member of staff is up to date and where the allergen policy is, and he answers from the records and the policy.

Try it now. No sign-up.

Pick an everyday task and use SkillProof for yourself. Nothing you do here sends an email or changes a real record.

Assign training to your staff

Fictional data, 10 Sept 2026

  1. Choose
  2. Select
  3. Assign

Start here to try assigning learning.

Learning

Create, assign and manage training, forms and assessments.

  • Health and Safety InductionRecorded

    Induction, 2 role rules

  • Data Protection EssentialsRecorded

    Information governance, 3 role rules

  • Information Security AwarenessRecorded

    Information governance, 1 role rule

  • Fire SafetySession1 overdue

    Health and safety, 3 role rules

  • First Aid at WorkSession

    Health and safety, 1 role rule

Fictional demonstration data. Changes stay in this preview. No email is sent or organisation record changed.

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Feature availability varies by plan. Your trial uses your own organisation and records.

Find what you need. It's all in SkillProof.

Simple on top, powerful underneath. Every module works with the others, and each one replaces a spreadsheet, an inbox or a separate tool.

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Training

Can you see who needs training without rebuilding a spreadsheet?

See exactly who is trained, who is due and who is missing evidence, on one live grid.

  • Every person and every requirement on one live grid
  • Clear status for each record: compliant, due soon, overdue or missing evidence
  • Requirements set by role, so new starters are covered automatically
  • Expiries flagged before they lapse
  • A full-screen view for reviewing the whole team
  • Export to Excel or CSV
See how Training matrix works

Compliance

Development

Audit day, without the scramble.

Training records, certificates, policy acknowledgements and CPD come together in one Audit Pack, ready to share.

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See how Audit Pack works

Included from Growth

Powerful doesn't need an enterprise price tag.

More control than a spreadsheet, without the cost and complexity of a heavyweight enterprise system. Published prices, staff limits and included features stay visible before you commit.

Free 14-day trial. No card. Start with test data.

Save 2 months annually

Starter

Replace training spreadsheets and reduce manual follow-up.

£49

per month

£40.83 per month when billed annually.

Save £98 per year

Staff capacity: 50 staff included, 1 site

Expand to 100 staff with paid add-ons.

Plan highlights

  • Live training matrix and role requirements
  • Automatic training due and overdue reminders
  • Training certificates and evidence requests
  • Create and assign your own courses
  • Staff access to their learning and records
Start free 14-day trial

No card required

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Growth

Recommended

Bring teams, learning and compliance into one place.

£129

per month

£107.50 per month when billed annually.

Save £258 per year

Staff capacity: 150 staff included, 5 sites

Expand to 250 staff with paid add-ons.

Everything in Starter, plus:

  • Manager dashboards across teams and sites
  • Audit packs and scheduled reports
  • Document control and policy acknowledgements
  • CPD, registrations and staff reviews
  • Learning pathways, sessions and assessments
Start free 14-day trial

No card required

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Professional

For organisations needing competence evidence and formal approvals.

£299

per month

£249.17 per month when billed annually.

Save £598 per year

Staff capacity: 300 staff included, 20 sites

Expand to 500 staff with paid add-ons.

Everything in Growth, plus:

  • Competence, supervision and role readiness
  • Manager approvals and tailored permissions
  • Custom appraisal and review templates
  • Policy review and approval workflows
  • Multiple CPD schemes and registration governance
Start free 14-day trial

No card required

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Enterprise

Plan a tailored rollout around your organisation.

Custom pricing

Staff capacity: Unlimited staff, Tailored sites

Everything in Professional. Services below are agreed during scoping.

  • Single sign-on and bespoke integrations
  • Data migration and rollout support
  • Tailored sites and workflows
  • Security and implementation planning
  • Account management and SLA options
Request a demo

Discuss your requirements and agree the scope.

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Questions before you get started.

Straight answers on replacing your spreadsheet, reminders, plans and the free trial.

Still tracking training in a spreadsheet?

Send us your training matrix and we will show what reminders could be automated.

Book a demo
Can SkillProof replace our Excel training matrix?

Yes. Connect staff, role requirements, training dates and evidence so you can see who is current, due, overdue or missing proof without rebuilding a spreadsheet.

Your organisation still decides which training each role requires.

Training matrix software details
Can staff complete training and upload their own certificates?

Yes. Create and assign your own internal courses, then let staff complete their learning and submit certificates or other evidence through their account.

Your team can review the proof against the relevant record.

Evidence and certificate details
Will SkillProof remind us when training is due?

Standard automatic training due and overdue emails are included from Starter.

Growth adds configurable reminder schedules, recipients and wider workflows. You set the requirements and dates.

Plan details
Can we manage more than training in the same place?

Yes. Growth adds organisational documents, policies and acknowledgements, CPD, registrations, staff reviews, manager views and Audit Packs.

Professional adds dedicated competence workflows and more configurable approvals.

Compare plans
Do you provide courses, or can we use our existing training providers?

You can create and deliver your own internal courses in SkillProof and keep records and evidence from external providers alongside them.

SkillProof does not include an accredited course catalogue.

Learning details
Can we try it before adding real staff or a payment card?

Yes. The 14-day Growth trial needs no payment card and does not start an automatic paid subscription.

Begin with test data; Growth includes bulk staff import when you are ready to move existing records.

Trial and plan details

Start with sample records. Add your team when you're ready.

Try reminders, reports and the training matrix with test data first. No card required.

Start free 14-day trial or book a demo