For charities and not-for-profits
Keep staff and volunteer training organised
Bring training and evidence together for staff, volunteers and trustees. Match requirements to each role and use automatic reminders to help coordinators follow up without another spreadsheet.
14-day free trial. No card required.
- Trustee, staff and volunteer roles
- Safeguarding by role and risk
- Evidence and renewal reminders
- Trustee and funder reporting
Leave the volunteer spreadsheet behind.
Start with the roles your charity needs to track, then connect induction, training dates and evidence. Each coordinator can follow up on the records their access permits.
Managing it manually
- Staff and volunteers in separate spreadsheets
- Safeguarding plans hard to check by role
- Renewals followed up one person at a time
- Trustee reports rebuilt from scratch
With SkillProof
- Separate staff, volunteer and other role groups that need different requirements.
- Add induction, safeguarding or other training required for that role.
- Request and review the certificate or proof against the right person and requirement.
- Give managers or trustees a scoped view without exposing unnecessary staff detail.
A proportionate charity workforce record
Collect volunteer evidence without email chains.
Request and review certificates or other proof against the exact trustee, staff or volunteer requirement it supports.
Trustee reporting, without the scramble.
Prepare a current training and evidence pack for management, trustee or funder review without exposing unrelated staff detail.
Start free 14-day trialAudit Pack is included from Growth
Different roles. A shared view of training.
The system should make the difference between staff and volunteer responsibilities clearer, not add the same admin to every role.
The problem
Volunteer training can sit outside the staff systems used by the charity.
With SkillProof
Keep the people included in your process in one controlled workspace and filter by role or group.
One source record for coordinators, managers and trustees
The detail can stay with the operational team while leaders receive the level of reporting they need.
Volunteer coordinators
See induction, training and evidence gaps for the volunteer groups they support.
Operations and safeguarding leads
Review requirements, evidence and upcoming dates across staff and volunteer roles.
Trustees and senior leaders
Receive a scoped governance view without reviewing every individual record.
Where SkillProof fits
SkillProof helps charities organise the workforce and volunteer training records they choose to hold. It does not determine DBS eligibility, replace safeguarding case management or guarantee regulatory compliance.
Questions from charity teams
Straight answers about records, reminders, evidence and where SkillProof fits.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoCan SkillProof track volunteers as well as staff?
Yes. Keep staff and volunteers in the People Directory and apply the requirements your charity selects for each role. They share a record structure without needing the same training checklist.
Do volunteer records count towards the plan's staff capacity?
Yes. Active volunteer records count towards staff capacity alongside active employee records. Include the volunteers you intend to track when choosing a plan. Access is controlled by the person's account role and permissions, not by whether their work is paid.
Can automatic reminders help a small coordinating team?
Yes. Starter includes standard automated training due and overdue reminders. Growth adds configurable and cross-module reminder workflows, manager access and Audit Packs. Your coordinators still review evidence and handle any follow-up that needs a decision.
Can it track safeguarding and DBS?
SkillProof can track safeguarding training and the DBS check details your charity lawfully chooses to hold for eligible roles. It does not decide eligibility, run DBS checks or treat a DBS certificate as having an official expiry date.
Is it manageable for a small admin team?
Yes. SkillProof is built to reduce manual follow-up - reminders, evidence requests and the live matrix do the work that would otherwise fall to one person and a spreadsheet.
Can it produce reports for trustees and funders?
Yes. You can export scoped reports and evidence packs from the records held in SkillProof for trustee, governance or funder review. The charity still decides whether the output answers the request and remains responsible for its safeguarding decisions.
Is SkillProof a training course provider?
No. SkillProof can create and deliver the charity's own internal courses, then connect their results to external training, requirements and evidence. It does not supply accredited course content or award qualifications.
How do staff and volunteers upload evidence?
They receive a request and upload from a phone or computer - no app to install. An authorised reviewer checks the upload and keeps it with the record it supports.
See staff and volunteer trainingin one place.
Book a demo to explore role-specific induction, evidence and automatic reminders with fictional staff and volunteer records.
14-day free trial. No card required.