Evidence Tracking
- The problem
- Certificates are often split across inboxes, folders and paper files.
- How SkillProof helps
- Keep the certificate or evidence beside the exact training record it supports.
CQC evidence preparation
Regulation 18 training evidence for CQC inspection preparation
Find Regulation 18 workforce records that are missing training evidence or still need review, then keep the follow-up visible before an internal quality review or inspection preparation exercise.
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- Evidence connected to the training record
- Missing and awaiting-review items visible
- Audit packs built from the current records
A Regulation 18 record needs evidence and follow-up
Regulation 18 covers training, professional development, supervision and appraisal. The day-to-day challenge is connecting each workforce record to its evidence and showing where action is still outstanding.
Where it gets difficult
- A completed training row is difficult to rely on if its certificate or competence evidence cannot be found.
- Supervision, appraisal and professional-development evidence can be separated from the person's training record.
- CQC guidance expects unmet learning requirements to be identified and acted on quickly.
- The provider still needs to judge whether the evidence is suitable before sharing a review pack.
With SkillProof
- SkillProof shows missing evidence and overdue training as actions, not hidden notes.
- Certificates and supporting proof can be linked to staff records and training items.
- Audit pack and reporting workflows help teams gather a clearer review pack.
How SkillProof helps with inspection preparation.
Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.
Team Actions
- The problem
- Regulation 18 guidance says completed learning should be monitored and action taken quickly when requirements are not met.
- How SkillProof helps
- Turn overdue, due-soon and missing-evidence records into a visible follow-up list.
Audit Packs
- The problem
- Review preparation can turn into a manual reconciliation exercise.
- How SkillProof helps
- Export a current view of training, evidence, registrations and outstanding actions.
Automated Reminders
- The problem
- Managers spend time following up renewals one person at a time.
- How SkillProof helps
- Send reminders before due dates and keep the follow-up visible.
From role requirement to current workforce record
Connect each care worker's induction, training, evidence, competence and manager follow-up.
Step 1: Set the care role
Assign the home, role and employment type, then apply provider-defined induction and training requirements.
Step 2: Capture training and evidence
Record external training, internal sessions, certificates and professional registration details.
Step 3: Review the evidence
Accept the certificate or request a replacement. Professional adds the dedicated Competence workflow and configurable governance.
Step 4: Follow up by home
Use the Action Centre, reminders and reports to give each manager the right next action.
Common approaches
Use this page if your care team needs clearer training evidence, certificate tracking and missing-proof actions before an inspection or internal quality review.
| Approach | Useful for | Watch out for |
|---|---|---|
| Shared evidence folder | Storing certificates. | Does not reliably show missing evidence, expiry dates or role-based gaps. |
| Spreadsheet evidence register | Listing what has been received. | Links break, files move and reports still need manual checking. |
 SkillProof | Training evidence, missing certificate actions, renewals, reminders and audit packs. | Teams still need to review evidence quality and suitability. |
- Shared evidence folder
- Useful for
- Storing certificates.
- Watch out for
- Does not reliably show missing evidence, expiry dates or role-based gaps.
- Spreadsheet evidence register
- Useful for
- Listing what has been received.
- Watch out for
- Links break, files move and reports still need manual checking.
- SkillProof
- Useful for
- Training evidence, missing certificate actions, renewals, reminders and audit packs.
- Watch out for
- Teams still need to review evidence quality and suitability.
Questions people ask
Straight answers about the record, evidence and product boundary.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoIs SkillProof CQC-approved?
No. SkillProof does not claim CQC approval or endorsement. It helps care teams organise workforce training evidence and prepare clearer records.
Can SkillProof show missing certificates?
Yes. SkillProof can show missing evidence and overdue training as actions linked to staff records.
Can we export evidence reports?
Yes. SkillProof includes reporting and audit pack workflows for sharing training and evidence status.
Helpful next pages
Open the industry page, the related workflows or plans when you need more detail.
Review the evidence-to-audit-pack workflow.
Bring your induction, evidence or renewal questions to a free walkthrough, or explore with a 14-day Growth trial.
14-day free trial. No card required.