SkillProof

NHS and healthcare

NHS training records for CSTF, local learning and registrations

Map the 11 CSTF subjects where they apply, local role requirements, evidence and professional registration checks into one workforce view. SkillProof supports the record-keeping workflow; each organisation remains responsible for its policy, procurement and information governance.

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  • CSTF subject and level recorded by role
  • Assisted registration checks and renewals visible
  • Scoped reports for workforce review
Illustration: a ward training spreadsheet sits behind the SkillProof training matrix, which shows CSTF subjects by healthcare role with complete, due-soon, overdue and missing-evidence status. Fictional data.

CSTF subjects, local learning and registration checks are different records

Healthcare workforce teams need to connect the 11 CSTF subjects where they apply, local role requirements, evidence and professional registration checks without treating every person as having the same training profile.

Where it gets difficult

  • The CSTF currently covers 11 subjects, but the applicable level and refresher can differ by role; local learning requirements still sit alongside it.
  • NMC, GMC, HCPC and other registration renewal dates need a named owner and a recorded manual register check.
  • Evidence gaps can become hard to follow up when staff work across teams, departments or sites.
  • Review packs need to show the record, the evidence and the action history clearly.

With SkillProof

  • Training by role can map the applicable CSTF subject and level, plus local requirements, to the staff groups that need them.
  • Professional registration workflows record the body, number, renewal date, manual check date and supporting evidence.
  • Teams can use fake or test data first before adding real staff records.

How SkillProof helps healthcare teams.

Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.

Training Matrix

The problem
The 11 CSTF subjects can require different levels by role, while local mandatory training sits alongside them.
How SkillProof helps
Map the applicable subject, level and local requirement to each role, then see complete, due, overdue or missing-evidence status.

Professional Registrations

The problem
NMC, GMC, HCPC and other registration numbers, renewal dates and assisted checks are often held separately.
How SkillProof helps
Keep the registration, renewal date, manual check status and evidence together on the staff record.

Evidence Requests and Review

The problem
Certificates and professional evidence arrive through inboxes, shared drives and staff phones.
How SkillProof helps
Request, receive, approve or reject evidence against the training or registration record it supports.

Action Centre and Renewal Reminders

The problem
Managers need to know which training, evidence or registration record needs attention before dates pass.
How SkillProof helps
Prioritise overdue training, upcoming renewals and missing evidence, with automated follow-up on eligible plans.

From workforce requirement to review-ready evidence

The record stays useful because each stage connects to the next. SkillProof does not verify professional registers automatically or replace clinical governance decisions.

  1. Step 1: Set the requirement

    Assign training, CPD or registration records by role, team or individual.

  2. Step 2: Watch the date

    Keep due dates, expiry dates and registration renewals visible before they pass. Standard automated training reminders start on Starter; configurable and cross-module reminder workflows start on Growth.

  3. Step 3: Review the evidence

    Request, receive and review the certificate or supporting evidence against the right record.

  4. Step 4: Prepare the report

    Export a scoped view for internal governance, audit preparation or management review.

Common approaches

Use this page if your healthcare team needs one place to review training records, registration renewals and the evidence behind them.

  • Spreadsheet and shared drive
    Useful for
    Fast local tracking.
    Watch out for
    Manual follow-up, difficult evidence control and weak renewal visibility.
  • LMS-only tracking
    Useful for
    Course delivery and e-learning completion.
    Watch out for
    External evidence and professional registrations may sit elsewhere.
  • SkillProof
    Useful for
    Training records, evidence, renewals, reminders, registrations and audit packs in one workflow.
    Watch out for
    Teams should complete their own information governance and procurement review.

Questions people ask

Straight answers about the record, evidence and product boundary.

Still tracking training in a spreadsheet?

Send us your training matrix and we will show what reminders could be automated.

Book a demo
Is SkillProof endorsed by the NHS?

No. SkillProof does not claim NHS endorsement or approval. Healthcare organisations should review the security, privacy and procurement information before use.

Can SkillProof track professional registrations?

Yes. SkillProof can track registration details, renewal dates, evidence and manual check status alongside training records.

Does SkillProof store patient records?

No. SkillProof is a staff training and compliance platform, not a patient record system.

Helpful next pages

Open the industry page, the related workflows or plans when you need more detail.

Review the healthcare workforce-record workflow.

Book a demo to explore role-based training, registration records, evidence and automatic reminders with fictional staff data.

Start free 14-day trial or book a demo

14-day free trial. No card required.