SkillProof

Staff compliance software: See every requirement, evidence gap and next action for one person

Bring an individual's training, policies, professional records and development actions into one permission-scoped staff view.

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Grace Oakley's SkillProof staff record across training, policies, documents and development. She acknowledges the new safeguarding policy version and her outstanding actions go down. Shown with fictional demonstration data.

Can you understand one person's complete position?

Are their records split by department?

HR, training and compliance teams can each hold only one part of the person's current position.

Which gaps actually need action?

A long profile can still hide overdue items, missing evidence and records awaiting review.

Can the right manager see enough, but not too much?

Shared trackers create a choice between poor visibility and exposing unrelated staff information.

What changes with SkillProof.

Spreadsheets, folders and inboxes

  • Different teams hold separate parts of the person's record.
  • Important exceptions are hidden among complete records.
  • Shared files expose wider workforce data than a manager needs.
  • The person view does not explain who owns the next action.

With SkillProof

  • Connect enabled staff training, policy, professional and development records.
  • Surface due, overdue, missing-evidence and review-needed exceptions for the individual.
  • Apply permission and manager scope so follow-up reaches an authorised owner.

How it works

Make the person-level record actionable

Every step works from the records SkillProof already holds, so nothing is copied into another tracker.

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  1. Connect enabled record areasKeep the person's training, evidence, policy, professional and development context together.
  2. Expose the relevant exceptionsShow due, overdue, missing and review-needed records instead of expecting managers to inspect every tab.
  3. Control who can review and actUse role and manager scope so permitted users see the records they are responsible for.

Staff compliance areas SkillProof can track in SkillProof.

Built for

  • HR administrators
  • Line managers
  • Training coordinators

The features used in this workflow vary by plan and organisation setup.

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Person-level recordSee staff compliance context beside each staff member.
Evidence requestsAsk for missing proof and review uploads.
Policy actionsUse activities where staff need to confirm or declare.
ReportsCreate exports and audit packs from current data.
Review product scope and full workflow detail

Everything in this workflow

  • Training requirements and completion status
  • Certificates and supporting evidence
  • Policy read confirmations through activities
  • CPD and professional registration records
  • Manager follow-up actions
  • Reports, exports and audit packs

What this workflow covers

This page owns the person-level compliance intent across enabled record areas. SkillProof can connect an individual's training, evidence, policy actions, registrations, CPD, competence and reviews. Workforce Compliance provides the organisation-wide view; Staff Training Records covers training history specifically. Your organisation defines the requirements and remains responsible for each decision.

Workflow fit and product boundaries

Best for
HR, admin and line managers following up individual staff compliance gaps
Primary job
See what is current, due soon, overdue or unsupported by evidence for each person.
Different from
Workforce Compliance Software provides organisation-wide oversight; Compliance Tracking Software focuses on exceptions, reports and action lists.

Questions about Staff Compliance Software

The key points teams usually need before choosing this workflow.

Still tracking training in a spreadsheet?

Send us your training matrix and we will show what reminders could be automated.

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What records can staff compliance software include?

It can include training, certificates, policies, evidence, CPD, registrations, appraisals, reminders and reports depending on what your organisation enables.

Does SkillProof decide what compliance means?

No. Your organisation decides what is required. SkillProof helps you track the records, evidence and follow-up actions.

Can managers see their team's staff compliance records?

Yes, where permissions allow it. Manager views can help teams see training, evidence and follow-up actions without exposing unrelated records.

Related workflows and guidance

Open the next relevant workflow or guide when you need more detail.

Open one staff record and see what actually needs attention

Start with a fictional person and review their connected records, boundaries and next actions.

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14-day free trial. No card required.